When you have a custom email for your business, one of the most time-consuming things is having to log in to your hosting account, access your cPanel, then login to your email account (or accounts) to see your emails.
Plus, there’s no way to know when you have an email unless you have the email connected to an app on your phone.
While that is a good way of getting notified when you get a new email, sometimes, you may get errors while trying to connect your email with the app e.g. the Gmail app or the Yahoo Mail app.
When this happens, your best option is to use an email forwarder. Which is what you’re going to learn how to do today, step by step.
Please note that in this tutorial, I use cPanel to create the forwarders.
For now, I’ll show you how to create forwarders before I explain how they work.
Step 1: Log in to your cPanel.
Step 2: Either tap the search bar and search for “forwarders” or scroll through the list till you get to the Email section then tap Forwarders.
Step 3: Select your domain after tapping the drop-down menu.
In the images below, you can see that I have my domain (shustechs.com). Tap the domain you want to create a forwarder for if you have several domains.
Step 4: Now tap Add Forwarder.
Sorry about the blurry image.
Step 5: In the first space you see, input the first half of the email address. E.g. if your email is “firstname.lastname@example.org”, only input “manager” without the quotes.
Step 6: Under destination, input the full address of where you want each email to be forwarded to.
You can have all emails that get sent to “email@example.com” to your personal Gmail email address.
After you’re done, you should have it set up similar to the image below.
Step 7: Tap Add Forwarder.
After following the steps above, you should get a success message saying “All email sent to ‘your domain email’ will now be copied to ‘your other email’.”
Now you can go ahead and send a test email to your domain email. It is going to get sent straight to the email address you forward it to.
If you don’t see it, check the All Mail section of your Gmail emails.
How an Email Forwarder Works
An email forwarder sends a copy of emails sent from one address to another.
For example, if you have an email “firstname.lastname@example.org” you can get it to forward all emails it receives to “email@example.com”.
Please note that you’re getting a duplicate of the email, so deleting it doesn’t mean it’s also going to get deleted from the “firstname.lastname@example.org” account. You’ll also have to go there to delete the email because emails take up space.
Plus, if you plan to reply to an email, you’ll have to log in to the “email@example.com” account, else the email is going to get sent from your “firstname.lastname@example.org” account.
It wouldn’t make sense if someone sent an email to “email@example.com” and received a reply from “firstname.lastname@example.org” unless you let them know in the email.
See a forwarder as a way of getting a notification that you have a domain email message. It’s a way to reduce having to log in to your cPanel to check for email inconvenience.
Email forwarders can be used for getting email notifications if you don’t want to have to log in to your email account since you already have lots of email apps that can be downloaded for free.
It does require having an extra email account, but almost everyone that uses the internet has a Gmail account. Essentially, this means a Gmail email account as well.
Well, if you have any questions, you can ask them in the comments.